District Administrative Assistant

Job Description

The primary purpose of this position is to provide administrative support to the District Leader and pharmacy scheduling. The incumbent is required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws.

The associate is responsible for the functions below, in addition to other duties as assigned:
1. Perform administrative duties, such as answering telephone calls, filing, faxing, copying, sorting incoming mail, and preparing correspondence.
2. Collect data from retail stores and regional office personnel to obtain required financial and operational information as directed by the District Leader.
3. Develop store compliance reports for District Leader's review and approval.
4. Assist District Leader with daily and weekly follow-up and correspondence to stores.
5. Maintain the District Leader's calendar by scheduling appointments and meetings.
6. Coordinate pharmacist scheduling in district under direction of District Leader.
7. Assist with payroll reconciliation.
8. Assist with customer complaint resolution process.
9. Coordinate store meetings and training sessions for the District Leader and communicate the necessary information to appropriate personnel to ensure attendance at these scheduled events.
10. Act as a liaison for the District Leader in interactions with associates, retail stores, and the corporate office and correspond with customers in a professional manner and seek timely resolution for the customer in all matters.

Experience / Requirements

The following qualities are required:
-Ability to pass drug test.
-Committed to providing customer service that makes both internal and external customers feel welcome, important, and appreciated.
-Ability to preserve confidentiality of information.
-Ability and willingness to move with purpose and a strong sense of urgency.
-Accuracy and attention to detail.
-Ability to organize and prioritize a variety of tasks/projects.
-Typing speed of sixty (60) WPM.
-Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, and Access).


High school diploma or general education degree (GED), plus three (3) years' experience in an office or retail environment; or equivalent combination of education and experience.

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